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ACM SIGMOD/PODS 2003 Conference

San Diego, California
June 9-12, 2003

SIGMOD Submission Guidelines For Research Papers

For each paper, authors must first submit an abstract by November 1st, 2002 (5:00 p.m. Pacific Standard Time). Full papers must be submitted by November 8th (5:00 p.m. Pacific Standard Time). Papers must be submitted electronically using the Conference Management Tool For Research Papers. When the abstract is registered, the submission site will also solicit information about the contact author. This information will be used for SIGMOD administration purposes (e.g., to notify authors of the outcome of the submission). If an author has to change the contact information, he or she should e-mail the program chair. This is a manual procedure, so please choose contact information that will be stable over the period of paper processing. When registering the abstract, the system will generate a reference number that will be used throughout the reviewing process. Authors should place the reference number on the submitted paper.


Length and Layout


Both submissions for refereeing and final copy for the proceedings must be laid out according to the Camera Ready Copy format. For details see Camera-Ready Copy Formatting Instructions below. It is the author's responsibility to make the paper readable, relevant and interesting before submission for consideration by referees. This includes legibility of diagrams and quality of English.

The submitted file must be named by the reference number allocated when the abstract was submitted (e.g., 789.pdf)

Page Limit: All submitted papers should be a maximum of twelve US letter pages when presented in the two-column Camera Ready Copy format used in SIGMOD proceedings. This includes all parts of the paper: title, abstract, body, bibliography and appendices. ANY PAPER NOT IN THIS FORMAT OR EXCEEDING THIS 12-PAGE LIMIT WILL NOT BE REFEREED, BUT WILL BE REJECTED OUTRIGHT.

Research papers will be judged based on quality and relevance using double-blind reviewing, where the identities of the papers' authors are withheld from the reviewers. Please see the Anonymity Tips below for information about keeping your identity confidential.


Camera-Ready Copy Formatting Instructions


Here are guidelines for formatting and submission of your papers. This year, all submissions to SIGMOD will be in the camera-ready format. The page format must be double-column and single-spaced in 9pt or larger font.

Please submit a PDF version of your manuscript, formatted for 8 1/2" x 11" paper, following the ACM proceedings formats referenced at the end of this paragraph. Proceedings templates are available in Word, WordPerfect, and LaTeX (v. 2.09 and 2e). These templates are located at: http://www.acm.org/sigs/pubs/proceed/template.html. For the LaTeX formats, you may use either the standard style or the SIG-alternate style, which is more efficient.

Note: Although the ACM templates include headings for "Categories and Subject Descriptors," "General Terms," and "Keywords," these are not used by SIGMOD and can be omitted from your submitted paper.

Papers must be in PDF. It is essential that they print without difficulty on a variety of printers using Adobe Acrobat Reader. Therefore, authors must be sure that any special fonts are included, etc. It is the absolute responsibility of the authors to ensure that their submitted paper is in PDF and will print easily.

Authors of accepted papers will need to sign an ACM copyright release form and present their paper at the conference.


Anonymity Tips


All research papers submitted to the conference will undergo a "double-blind" reviewing process: the program committee members and referees who review the paper will not know the identity of the authors.

In order to preserve the anonymity of authorship, authors must take care in preparing their manuscript:

  • Remove authors' names and affiliations from the title page.
  • Remove acknowledgement of funding sources(s) from the title page.
  • Follow the requirements for naming your submissions (by submission number). Also be careful in naming your source files: for example, if your name is Joe Smith and you submit a PDF file generated from a .dvi file called Joe.Smith.dvi, one might easily infer that you are the author by looking into the PDF file.

Use care in referring to related past work, particularly your own, in the paper. For example, if you are Joe Smith, the following text gives away the authorship of the submitted paper:

In our previous work [1,2], we presented two algorithms for .... In this paper, we build on that work by ...

Bibliography
[1] Joe Smith, "A Simple Algorithm for ...," Proceedings of ACM SIGMOD 1997, pp. 1 - 10.
[2] Joe Smith, "A More Complicated Algorithm for..," Proceedings of ACM SIGMOD 1998, pp. 34 - 44

A good solution is to reference your past work in the third person (just as you would any other piece of work that is related to the submitted paper). This allows you to set the context for the submitted paper, while at the same time preserving anonymity:

In previous work [1,2], algorithms were presented for ... In this paper, we build on that work by ...

Bibliography
[1] Joe Smith, "A Simple Algorithm for ...," Proceedings of ACM SIGMOD 1997, pp. 1 - 10.
[2] Joe Smith, "A More Complicated Algorithm for..," Proceedings of ACM SIGMOD 1998, pp. 34 - 44

Alternatively, if authors wish, but without leaving the reader unable to grasp the context of the submitted paper, some references can be moved at the end of the bibliography, so that reference order does not identify the author:

Bibliography
[1] reference removed for double blind reviewing
[2] reference removed for double blind reviewing

Papers that reveal the identity of the authors are subject to immediate rejection.

Common sense and careful writing can go a long way towards preserving anonymity. Remember: the goal is to preserve anonymity while still allowing the reader to fully grasp the context (related past work, including your own) of the submitted paper.


Duplicate Submissions


Duplicate submissions are not allowed for the SIGMOD conference. A paper submitted to SIGMOD cannot be under review for any other conference or journal, and has to be substantially different from previously published work. Authors submitting papers to SIGMOD conference are expected to agree to the following terms:

"I understand that the paper being submitted must not contain substantial overlap with any other paper currently submitted elsewhere. Furthermore, previously published papers with any overlap are cited prominently in this submission."

Duplicate submissions will be rejected. Questions about this policy or how it applies to your work should be directed to the program chairperson, Alon Halevy.


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